Terms
If an exhibitor violates any of the rules established by Barkley & Associates, Inc.,
the provider for the National Conference for Nurse Practitioners in Acute Care (NPAC) 2021, the exhibitor shall be dismissed and removed from the Exhibit Hall and NPAC 2021.
Eligibility & Criteria
Barkley & Associates, Inc. reserves the right to deny any application and/or remove
exhibitors from the Exhibit Hall at its sole discretion. Criteria for exhibitors includes and is not limited to (a) relevancy to the profession and the mission of Barkley & Associates, Inc.; (b) true and supported claims in all published materials; and (c) professional and ethical conduct by the exhibitor and its staff. Acceptance of your company as an exhibitor does not constitute an endorsement by Barkley & Associates, Inc. of your company’s products and/or services.
Exhibitor Expenses
The exhibitor is solely responsible (and indemnifies Barkley & Associates, Inc.) for all
expenses related to participation in the conference. Each exhibit space includes two
complimentary exhibitor registrations with login access to the exhibitor portal (additional access may be purchased for $250 each, with a maximum of 5 exhibitors per exhibit booth).
Cancellations & Refunds
Exhibitors needing to cancel their registration must notify Barkley & Associates, Inc. in writing by emailing [email protected] A written notice must be received by the
following date to receive a refund:
• Until August 15, 2021: 50% of exhibitor’s registration retained
• After August 15, 2021: 100% of exhibitor’s registration retained
Failure to notify Barkley & Associates, Inc. of the intent to cancel will result in the company being denied participation at future Barkley & Associates, Inc. conferences.
Meeting Attendee List
Registered exhibitors at the NPAC 2021 Conference will receive a copy of the attendee list following the conclusion of the conference. The list will provide the names and email addresses of all attendees. Exhibitors have the special opportunity for an email blast to be sent to attendees 2 weeks prior to the conference (see sponsorship opportunities for pricing). The list is not to be copied for alternative uses, nor is it to be resold.
Exhibitor Space Staffing & Professional Behavior
Exhibitor spaces must be staffed by qualified employees of the exhibiting company at all times during exhibit hours. Any unprofessional demeanor will result in the exhibitor’s employee being removed from the Exhibit Hall and conference. Unprofessional behavior includes but is not
limited to the following: harassing attendees through email or chat.
Subletting Exhibitor Space
Exhibitors may not sublet exhibitor booth under any circumstances. Sharing requests must be made at the time of application and may only be permitted for divisions within the same
company or institution. Barkley & Associates, Inc. reserves the right to review credentials
and claims of all parties.
RESTRICTIONS
Advertising/Public Relations
Distribution of promotional materials printed by exhibitors or their agents is limited to the exhibit area rented by the exhibitor. Materials displayed in other areas may be removed by Barkley & Associates, Inc. and the violating company may be dismissed from further exhibiting. Third parties such as advertising/public relations agencies acting on behalf of the exhibitors must also abide by all rules and regulations. It is the responsibility of the exhibitor to make all parties aware of all rules, regulations, and guidelines.
Over-the-Counter Sales
Exhibitors are encouraged to offer information that is educational, professional, and instructional. Exhibitors may take orders for product sales. It is the responsibility of the
exhibitor to contact local authorities for information regarding sales tax or other local laws and regulations. Purchases/sales must be made within the designated exhibitor space. Regardless of the number of attendees, Barkley & Associates, Inc. cannot guarantee the amount of exhibitor revenue.
Force Majeure
In case of cancellation of the exhibition or unavailability of the exhibit space due to
strikes, acts of terrorism, government action, acts of God, fire, labor dipute or any other
occurrence over which Barkley & Asociates, Inc. has no control, the agreement shall
terminate, and the exhibitor shall be entitled to the return of the exhibitor space rental
fee.
